Online meetings
Information:
Article on Better Online Meetings
Article this sharing some P&C's experience
Electronic voting - see #Information sheet 21
Information sheets:
#18 Meeting procedures
#19 Making meetings work
#20 Meeting improvement checklist
#21 Voting (including electronic voting for online meetings)
Templates:
- Agenda template (doc) and an alternative style agenda (using attachments)
- Minutes template (doc)
The Annual General Meeting (AGM)
As an Incorporated Association, your P&C must hold an Annual General Meeting (AGM) every calendar year. Your P&C’s constitution will specify where and when the AGM should be held and also how much notice you are required to give members.
Information:
#23 The Annual General Meeting (AGM)
#24 AGM checklists
Help with your annual audit (must be completed at least 2 weeks before the AGM)
P&C Treasurer's Handbook Section 12. Presenting the financials at the AGM.
Templates:
- Template AGM agenda
- Template AGM minutes
- President’s Report for AGM template (doc)
- Committee Report for AGM template (doc) - this forms part of the treasurer's financial report. There is more help here on preparing the annual financial statement and getting it audited.
- Nomination and Declaration form for nominees for P&C committee positions to sign (includes nomination, executive declaration and declaration of conflict of interest). For more on how to use this form and why it is necessary, see our Information Sheet on P&C Office Bearers.
Could a bit of fun and a lucky door prize be a way to boost numbers at your AGM?