What can we do if we don't have enough volunteers for our committee?
There are many ways to encourage new members of your P&C:
- make sure your P&C is visible in the school community and has good communication with parents
- 'advertise' the benefits of being involved and the good that the P&C does for the school (brag about what you achieved in the past, whether it be fun, community-building events or purchases for the school)
- adjust the workload and share tasks
- offer to train volunteers so they get something to include on their CV.
If your committee is not filled, you need to let your community know what is needed and what the consequences will be if the positions are not filled (eg no Discos this year, canteen will close). You will need to hold a Special General Meeting or may need to wind up your P&C. Our Information Sheet on the Annual General Meeting has all the details.
What should P&C money be spent on?
For how long should P&C records be kept?
All P&C records, such as meeting minute and financial records, should be kept for at least 7 years.
Is there a standard P&C constitution and By Laws we could use as our own?
Is our P&C a charity?
Only some ACT P&Cs are charities registered with the Australian Charities and Not-for-profit Commission. If your P&C is registered, you will have received regular correspondence from them. You can also check whether your P&C is a registered charity by entering your association name (or part of it) or ABN into this ABN Lookup. Click through to your entry and see if charity status is listed for your association.
Note that P&Cs which are charities are no longer required to submit the AR form to the ACT Office of Regulatory Services. (see our To Do list for reporting obligations)
Being a charity does not automatically make donations your P&C tax deductible. Find out more about Charity status and being a Deductible Gift Recipient in Section 16 of the Treasurers Handbook.
What is Council?
Council (the ACT Council of Parents and Citizens Associations) is the peak body of ACT public school P&C associations (parents and citizens associations). We represent the views and promote the interests of parents from these associations to government. We also help P&C associations to operate effectively.
How is Council formed and operated?
Council is a truly grass-roots organisation and is guided by the consensus of members. Each member P&C elects a delegate or two to Council. Delegates meet at regular meetings to discuss issues of concern and receive information of interest to parents. Once a year the executive members of Council are elected to progress Council business. Council representatives speak on behalf of members (to the media and at regular meetings with government), guided by a formalised set of policies on a huge range of issues. These have been agreed to at Council meetings over the years.
Council employs four part-time staff in the office who work under the direction of the elected executive. Office staff are available to answer enquiries from member P&Cs five days a week (contact details and office hours).
How is Council funded?
Council is gratefully funded by an ACT Government Grant, along with annual membership fees from our member P&Cs.
Is our P&C a member of Council?
Yes. All P&Cs in the ACT are members of Council.
When are our Council membership fees due?
The Council office prepares and sends the annual membership fees invoice in May each year for payment by 30 June.
How much are the fees for our Council membership?
The fee is 90 cents (plus 9 cents GST) for each enrolled student at your school. We use the school census figures from February to determine the numbers. This basic fee has not changed for 9 years, but in 2017 a $25 flat fee was added for Primary and High Schools in order to relieve the burden on College P&Cs struggling to survive.
What do we get from membership?
Membership gives your P&C:
- Access to Council's support services:
Comprehensive information and resources to help you run the P&C
Over the phone or email advice on any matters relating to the P&C from our friendly staff
Free training workshops for P&C officers and committee members
- Access to Council's group insurance scheme which provides insurance for your P&C at much reduced cost.
- Free publications: Our quarterly magazine "ParentACTion" (delivered to all schools), and our fortnightly ebulletin "Council Communicator" (emailed to P&C office-bearers at each school) are both full of interesting and useful information for parents and P&C office bearers.
- Representation of P&C and parent concerns to the Minister and Education Directorate, resolution of problems with the school/Directorate and input to educational policy and decisions.
- On request face-to-face meetings with your P&C to discuss any problems or concerns.
- Free attendance at P&C Council general meetings with guest speakers on relevant topics of concern to parents.
- A regular forum to exchange ideas, network with other parents and share expertise or raise concerns with other P&Cs.