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Training

Join us for our FREE workshops to help you better run your P&C.

PCWorkshop2

As well as our usual Effective P&C Workshop and Treasurer training, this year we running a new workshop focusing on your constitution and amendments.

The sessions are free and refreshments are provided.

Contact us to book your place in any session.

They are detailed below.

Effective P&C workshop

This workshop is designed to help school P&C members to get to grips with their role and ways to improve the way their association works. New school parents, new P&C members and existing P&C officers should find this program of great benefit.

The workshop is divided into four 40-minute modules, each focusing on a different area of effective P&C management, as detailed below. Participants are welcome to attend for any of the individual modules if they prefer. There will be discussion time in each module for any questions.

"Glad I attended: informative, relevant." 

Module 1: Who, How and Why of your P&C and Council

This session looks at the parent-school partnership, the role of your P&C, what the P&C Council does and how P&Cs and Council interact to raise parent voices in the community.

Module 2: The structure and function of your P&C

This session focuses on how your P&C should be set up (including your constitution), the roles of your executive committee (president, secretary, treasurer etc.) and sub-committees. We also look at some important points on finances, aspects of running complex services (such as a canteen) and being an employer.

Module 3: Improving meetings

This session focuses on running useful meetings, your AGM, voting rights and privacy considerations.

Module 4: Communications, recruiting support and fundraising

This session provides ideas about recruiting volunteers, getting your message out to parents and ways of raising funds.

"The whole afternoon was well run and very informative and helpful. I will look at applying some of the ideas ... in our own P&C."

Dates for and venues 2017:

  • Thursday March 30, 6:30-9:00pm at The Centre for Teaching and Learning, 51 Fremantle drive, Stirling
  • Saturday April 1, 2:00-4:30pm at Maitland House, 100 Maitland Street, Hackett
  • Thursday June 8, 6:30-9:00pm at The Centre for Teaching and Learning, 51 Fremantle drive, Stirling.

If you wish to attend, please contact us with your name, school, email and phone contacts and your preferred session.

If you can't make it, have a look at the presentation, or check out our Resources for P&Cs discussed in the workshops.

 

Treasurers' and Insurance Workshop

This is a great opportunity for new and current P&C treasurers to ask questions about any aspect of their role and tasks. Experienced P&C treasurers and Council’s own accountant will be there to provide information, answer questions, discuss any concerns you may have about your P&C finances, record keeping, annual reporting, audits, insurance, handling monies, affiliation fees, taxation status, staff employment, fund-raising, reporting by sub-committees and so on.

This workshop also provides an overview on insurance packages available for Parents and Citizens Associations and how to complete the paperwork. We recommend that all Treasurers and Presidents attend as it will help Associations avoid errors including overpayments. It also provides an excellent opportunity to ask questions of the brokers’ representatives.

Topics include risk assessment and management,  valuing property, liability limits, council insurance policy cover, completing declaration forms, and paying invoices.

Usually run in Term 2, check back soon for our next Treasurers' workshop dates.

 Dates and venues for 2017:

  • Thursday April 6, 7:00-9:30pm at The Centre for Teaching and Learning, 51 Fremantle drive, Stirling. 

If you wish to attend, please contact us with your name, school, email and phone contacts.

If you can't make it, check out our resources for organising your finances, as discussed in the workshops. 

P&C Constitution workshop

Your P&C's constitution is an important document and should guide the operation of your P&C. However, many committees find that their constitution is out of date, no longer reflects current practice and may not comply with the model structure.

This hands-on workshop is designed to help P&Cs review, rewrite or amend their constitutions. We will look at the Model rules for ACT association constitutions, the ACT Associations Incorporations Act, Council’s sample constitution for P&Cs and the process of passing an amended constitution through your P&C.

Attendees will be provided with the Office of Regulatory Services (ORS) Change of Rules Form for amending constitutions and we will work through the specific content and wording required in your P&C constitution. We will also consider By Laws.

Workshop participants should bring their own P&C constitution to the workshop to work through.

Tea, coffee and biscuits will be provided, along with reference materials.

P&C presidents and secretaries should attend but any P&C member is welcome.

 Dates and venues for 2017:

  • Thursday May 4, 7:00-9:00pm at The Centre for Teaching and Learning, 51 Fremantle drive, Stirling.

If you wish to attend, please contact us with your name, school, email and phone contacts and your preferred session.

If you can't make it, check out our resources for handling your finances, as presented at the workshop.

 

Audit Training

Council has been working on ways to help P&C Treasurers find suitable auditors that do not charge excessive fees.

We have now developed a short workshop on how to audit a small P&C. The aim is to train Treasurers from small P&Cs to do the minimum audit necessary for a small P&C.  Treasurers in the same local region could then audit each other’s accounts and avoid having to pay for expensive auditors.

The workshop includes an overview of the audit process, a checklist for auditors and sample documents and letters.

We are not planning to run this workshop in 2017, but will do so if there is popular demand.  Contact us or check back later for future dates.

The audit resources from this training session are available for you to use.